7.0  OUTLOOK EXPRESS

Storing Contact Information     

2.      To Add A Contact To An Existing Group

  1. In the Address Book list, double-click the group you want. The group's Properties dialog box opens.

  2. You can add people in several ways to the group—and in some cases to your address book as well.

    • To add a person from your address book list, click Select Members, and then click a name from the address book list. Click Select, and then click OK.

    • To use a directory service (use the drop-down list at the end of the text box to see directories you have added to Outlook Express), click Select Members, and then click the Find button. Select a directory service to search, enter your search criteria, and when you find the person, click Select, and then click OK.
      This person's name and e-mail address is added to your address book.

    • To add a person directly to the group without adding the name to your address book, type the person's name and e-mail address in the boxes provided in the lower half of the dialog box, and then click Add.

    • To add a person to both the group and your address book, click New Contact, fill in the appropriate information, and click OK.

 3.      To Create A Business Card

The easiest way to exchange contact information with people over the Internet is by attaching a business card to e-mail messages. A business card is your contact information from the Address Book in vCard format. The vCard format can be used with a wide variety of digital devices and operating systems.

You must have your contact information in your address book before you can create a business card.

1.    In the Address Book, create an entry for yourself, and then select your name from the Address Book list.

2.    On the File menu, point to Export, and then click Business Card (vCard).

3.    Select a location in which to store the file, and then click Save.

Note

  •       To add your business card to an e-mail message, click the Insert menu, and then click 

               My Business Card.

 4.      To Add A Contact's Digital Id To Your Address Book

To send someone encrypted mail, you must have the recipient's digital ID, and that ID must be associated with their name in your address book. Outlook Express automatically adds digital IDs to your address book when you receive digitally signed mail. If you have turned off this option, you will need to manually add a contact's digital ID.

1.       Open the digitally signed message.

2.       On the File menu, click Properties.

3.       Click the Security tab, and then click Add digital ID to the address book.

When a contact has a digital ID, a red ribbon is added to their card in your address book.

 
5.      To Add A Contact's Digital Id To Your Address Book From Another Source
  1. In the Address Book, create a new entry for the contact, or double-click an existing one in the Address Book list.
  2. On the Digital IDs tab, click Import.
  3. Find the digital ID file, and then click Open.
Notes
  • To automatically add a contact's digital ID to your address book, on the Tools menu, click Options. Then on the Security tab, click the Advanced button, and select the Add senders' certificates to my address book check box.
  • You can also get someone's digital ID by downloading it from a certification authority's Web site. (See the Microsoft Internet Explorer Digital ID site for links to certification authorities.)

6.      To Organize Names In Your Address Book

When you have a large address book, you can organize it in several ways to make it easy to retrieve contacts and groups. You can sort names alphabetically by first name, last name, or e-mail address, and you can order the list in ascending or descending order. You can also change the order of the columns so the information that's most important to you is listed in a way that's useful. In addition, you can view a list of groups separately from the contacts list.

  • To sort contacts by name, e-mail address, or phone number, click the appropriate column heading above the name list.
  • To switch columns between ascending and descending sort order, click the column heading.
  • To change the order of the columns, point to a column heading (Name, E-mail Address, Home Phone, etc.), and then while holding down the right mouse button, drag the column to the left or right until it's located where you want it. Release the mouse button.
  • To view a list of your mailing groups, click the View menu, and then make sure that Folders and Groups is selected.

 

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