Storing Contact Information     

1.      Adding contacts to your address book

There are several ways to add e-mail addresses and other contact information to your address book:

• To add names directly from e-mail messages to your address book

You can set up Outlook Express so that when you reply to a message, the people you reply to are automatically added to your address book. In addition, any time you send or receive a message in Outlook Express, you can add the recipient's or sender's name to your address book.

To add all reply recipients to your address book

1.       In Outlook Express, click the Tools menu, and then click Options.

2.       On the Send tab, click Automatically put people I reply to in my Address Book.

To add an individual name to your address book from Outlook Express

•     In a message you are viewing or replying to, right-click the person's name, and then click Add to Address Book.

•     In the message list of your Inbox or other mail folder, right-click a message, and then click Add Sender to Address Book.

• To change contact information

In the Address Book list, locate and double-click the name you want, and then change the information as needed. Click the tabs to access different information sections.

Tip

·      To delete a contact, select the contact name in the Address Book list, and then click the Delete button on the toolbar. If the contact is a member of a group, the name will also be removed from the group.

  To Create A Group

You can send a message to a group of people by creating a mailing group (or "alias") containing their names. Then, you just type the group name in the To box when you send messages. You can create multiple groups, and contacts can belong to more than one group.

1.   In the Address Book, select the folder in which you want to create a group, click the New button on the toolbar, and then click New Group. The Properties dialog box opens.

2.    In the Group Name box, type the name of the group.

3.    You can add people in several ways to the group—and in some cases to your address book as well.

o     To add a person from your address book list, click Select Members, and then click a name from the address book list.

o     To use a directory service, click Select Members, and then click the Find button. Select a directory service from the drop-down list at the end of the text box.
After finding and selecting an address, it is automatically added to your address book.

o     To add a person directly to the group without adding the name to your address book, type the person's name and e-mail address in the lower half of the Properties dialog box, and then click Add.

o     To add a person to both the group and your address book, click New Contact and fill in the appropriate information.

4.       Repeat for each addition until your group is defined.

Note

•       To view a list of your groups separately from the address book listings, in the Address Book, click the View menu, and then make sure that Folders and Groups has a check mark beside it.

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