READING MAIL MESSAGES OFFLINE

When you work offline, Outlook Express downloads mail messages to your local computer. When you choose to work online again, messages you marked for deletion are removed, messages in your Outbox are sent, and all other actions taken offline are completed.

There are two situations where it is beneficial to use Outlook Express offline:

• If your ISP charges you by the hour or if you have only one phone line. Under these conditions, you might want to reduce time spent online.
• If you use a laptop to read your messages while you are traveling or any other time you are not connected to the Internet.

Use one of these topics to set up Outlook Express for your requirements:

1.      To set up Outlook Express to reduce online time

Use this procedure to set up Outlook Express to automatically disconnect after you select Send and Receive from the Tools menu. You can then read and compose messages offline without incurring charges or tying up a phone line.

1.    On the Tools menu, click Options.

2.    On the Connection tab, select Hang up after sending and receiving.

3.    If you connect to an IMAP or http server, click the server name in the folder list, and then make sure that the items you want to view offline are checked.

Notes

•       To reconnect to send or receive messages, click the Tools menu, point to Send and Receive, and then select the option you want.

•       If you select an IMAP folder when you are offline, and you have not checked Work Offline from the File menu, Outlook Express will reconnect, and will not hang up when you click Send/Recv.

2. Reading newsgroup messages offline

Offline newsreading enables you to read newsgroup messages without being connected to the Internet, saving connection costs. To do this you must subscribe to the newsgroup whose messages you want to read offline, mark it to specify whether you want to see headers or whole messages, and then transfer them to your computer (synchronize). Once this is done, you can log off from the Internet and then read the messages at your leisure.

You can choose to read message headers only, which tell you the subject, author, and size of the message. Or you can select complete messages, including attached files. Synchronizing to read only the message headers in a newsgroup is much faster than synchronizing to read the messages, and it can still give you an idea of the current discussions. While you are offline, you can mark the headers that look interesting and then download only those messages when you reconnect. 

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