7.0  OUTLOOK EXPRESS

Replying

To reply to a message, click the Reply button. Outlook Express opens a reply window.

 The sender of the original message is automatically entered in the To field, and the original subject is copied to the Subject field with “Re:” in front of it. Depending on your Setup, the original message may be copied to the text area, so that the recipient knows what message you’re replying to. (This may seem redundant, but many people send dozens, if not hundreds of e-mail messages a day and, for them, it’s very frustrating to receive a message that simply replies “OK” or “I agree completely.”

 On the other hand, if the message you are replying to is a long one, only quote back enough so that the sender understands what you’re responding to. You can put>>and<< around the parts of the original that you leave. In Figure 9.8, I’ve quoted back the relevant part of the message and added my reply.


If you create your reply by clicking the Reply to All button (instead of Reply to Author), your reply will be sent to all the people listed in the To and Cc fields of the original message.
When you are finished typing your reply, just click the Send button the toolbar to put the reply in your Outbox. The next time you click the Send and Receive button, the messages in the Outbox will be transmitted to your mail service.

Sending a New Message

There are several ways to open the New Message window:

  • From the Outlook Express start-up window, click the Compose a Message icon.
  • From the same window or the Inbox or Outbox, click the Compose Message button on the toolbar.
  • If you’re reading your mail in its own window, choose New Message on the Compose menu.

In the To field, you can directly type in the Internet mail address of the recipient. If the recipient has an entry in your Address Book, just start typing the name and Outlook Express will complete it.

If you’re not sure how you have someone entered in the Address Book, click the file card icon in the To field to see a list of everyone in your Address Book. Highlight the name in the list and then click the To button.

To delete a mail message
  1. In the message list, select the message.
  2. On the toolbar, click the Delete button.
Notes
  • To restore a deleted message, open the Deleted Items folder, and then drag the message back to the Inbox or other folder.
  • If you don't want messages to be saved in the Deleted Items folder when you quit Outlook Express, click the Tools menu, and then click Options. On the Maintenance tab, select the check box labeled Empty messages from the 'Deleted Items' folder on exit.
  • To manually empty all deleted items, select the Deleted Items folder. On the Edit menu, click Empty Deleted Items Folder.

 

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