7.0  OUTLOOK EXPRESS

Adding an Internet Mail Account


If you want to have a second mail account through Outlook Express, you’ll have to enter it here. Read through the steps to make sure you have all the necessary information before you start. 

  1. Select Start>Programs>Internet Explorer>Outlook Express to open Outlook Express.

  2. In Outlook Express, choose Tools>Accounts. The Internet Accounts Dialog box will appear.

  3. Click the Mail tab. Any accounts you have already set up will be listed here.

  4. Click Add and choose Mail to set up a new account. The Internet Connection Wizard will start.

  5. Enter the name you want to appear in the From field of messages you send from this account. Click Next.

  6. Enter your e-mail address for this account. This is the address you chose when you established the account with your service provider. Click Next.

  7. Enter the e-mail server names given to you by your service provider. There are separate servers for incoming and outgoing mail. Set the incoming mail server type (in the drop-down box) to either POP 3 or IMAP, to match the beginning of the server name. Click Next again.

  8. Enter your logon name and password for this e-mail account. Click Next to continue.

  9. Enter a “friendly name” for this Internet mail account. If you have multiple accounts, this name will help you tell them apart. For example, use names like “My Work Mail” or “Michael’s Netcom.” Click Next again.

  10. Choose your method for connecting to the Internet. If you connect via a local area network or choose to connect manually, this is your last entry. Click Next, and then Finish or If you want Outlook Express to dial automatically to connect, choose Connect Using My Phone Line, then click Next.

  11. To use a connection which is already set up on your computer, choose it from the list and click Next, then Finish or If you need to set up a new connection, choose Create a New Dial-up Connection, and click Next.

  12. Continue through Wizard. You will need to enter the phone number you dial to connect to your Internet service provider, your username and password, and a name for the connection. Don’t change the advance properties unless you know you need to. Finally, click Finish.

 Outlook Express can now connect to your Internet mail account to send and receive mail. If you need to change (or just check) any of the information you entered, re-open the Internet Accounts dialog box (see step 2 above), highlight the account name, and click the Properties button. You can also use the Internet Accounts dialog box to remove an account you no longer need. 

Reading Your Mail

Clicking the Read Mail icon in the Outlook Express main window takes you to your Inbox. You can also get there by clicking the Inbox in the left pane of the Outlook Express window.

Click the Send and Receive button on the toolbar to tell Outlook Express to connect to your Internet service provider and get your mail. Outlook Express pops up a dialog box to show the progress of your e-mail connection. The “look” of this box will vary depending on the ISP you’re using.

 Next, a dialog box opens showing the connection to the mail servers as your mail is sent and received.

 

Outlook Express won’t automatically disconnect form your Internet service unless you check the Hang Up When Finished box. And if you have Active Desktop installed, it won’t disconnect even then. Right-click on the networking icon on the Taskbar and select Disconnect.

In the Inbox, your messages are listed in the upper pane, with unread messages in bold. You can change the order of messages by clicking a column heading to sort messages according to that column. Click the heading again to reverse the sort order.

When you highlight a message header in the upper pane, the message itself appears in the lower preview pane. Double-click on a message header to open the message in its own window for easier viewing. Outlook Express in not limited to plain text e-mail. It also handles messages formatted in HTML, which means you can vary fonts and colors and include links and graphics. If people you are writing to use e-mail software that can handle HTML messages, they’ll see the formatting; otherwise, the message will be displayed in plain text.

The Inbox view will be most useful if you receive lots of mail and want to quickly check the subject and sender-reading important mail first. Otherwise, you may find it simpler to just double-click your first new message and work in the mail reader window. The mail reader toolbar gives you quick access to the most common operations.  

As you read each message, Outlook Express will mark it as Read in the Inbox by changing its entry to normal type instead of bold. To delete a message, click the Delete button instead of Next; Outlook Express will automatically move on to the next message.


 

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