4.13.3 Creating a Template

4.13.3.1    Create a Sample document:

Save The Document as a Template and Close it

1.       Click Save as on the File menu.

2.       In the File Name box Type the name of the file and in the Save as Type box select Document Template.

3.       In the File menu click Close.

4.13.4 Creating a new document based on a Template

1.    On the File menu, click New.

2.    Click the tab for the type of document you want to create, and then double-click the icon for the template you want.

Note: - If you don't see the template you want in the new dialog box, you can view a list of Microsoft Word templates and install the ones you want.

What is the paragraph mark for?

When you open a new, blank document and click Show/Hide on the Standard toolbar, you see the insertion point followed by a paragraph mark. The paragraph mark contains all of the formatting for that first paragraph. You can change paragraph formatting either by selecting the paragraph mark and setting its formatting attributes before you start typing, or by typing your text, selecting it along with the paragraph mark, and then changing the text's formatting.

When you press ENTER to end one paragraph and begin another, the resulting new paragraph has the same characteristics as the previous one. For example, to make all the body paragraphs in your term paper left-aligned and double-spaced, you only have to set those attributes for the first paragraph. Pressing ENTER carries the formatting over to the next paragraph.

You can hide or show paragraph marks and other formatting marks by clicking Show/Hide. Showing paragraph marks helps you see where each paragraph ends and makes it easier to select the formatting characteristics you want to change.

Click on the place where you want to enter Text and just it in.

Apply styles to the Text

There are two ways you can apply styles in your document. The first (and easiest) is to use the Formatting toolbar. The other method is to use the menus.

At the left side of the Formation toolbar is a field that indicates the style of the paragraph in which the cursor is positioned. If you have selected more than one paragraph, and all the paragraphs are formatted the same, the field will still display the style name. If, however, different paragraphs within your selection are formatted using different styles, then the field will be blank.

To apply a style with the Formatting toolbar, simply click on the arrow at the right of the style name field. Paragraph styles are listed in bold type, while character styles are listed in regular type. You can then pick a style from the list of defined styles. The attributes you defined for that style are then applied to the text in the selected paragraphs.

The other method of applying styles is to use the menus. First, make sure the cursor is positioned in the paragraph you want to format, that you have selected a group of paragraphs to format, or that you have selected the next you want to format. Then select Style form the Format menu. You will see the Style dialog box.

In the Styles list, select the style you want to use. Then click on the Apply button. The attributes for that style are then applied to the selected text.

4.13.5 Copying Styles with the help of Organizer

1.    On the Tools menu, click Templates and Add-Ins.

2.    Click Organizer, and then click the tab for the items you want to copy.

3.    To copy items to or from a different template or file, click Close File to close the active document and its attached template or to close the Normal template. Then click Open File, and open the template or file you want.

4.    Click the items you want to copy in either list, and then click Copy.

To select a range of items, hold down SHIFT and click the first and last items. To select nonadjacent items, hold down CTRL as you click each item.