4.13.2 Ways of displaying a document

• Open a document on your Hard disk or a network

• Open a document as a copy

• Open an earlier version of a document

• Open a document as read-Only

• Open a document created in another program

• Open a document on a network by using a UNC address

• Open a document to view in your browser

• Open a document at an FTP site

• Open a Web page on a web server in word

1. Open a document on your hard disk or a network

1.       Click Open

2.       If you want to open a document that was saved in a different folder, locate and open the folder.

3.       Double-click the document you want to open.

2. Open a document as a copy

1.       Click Open

2.       If you want to open a document that was saved in a different folder, locate and open the folder.

3.       Click the document you want to open a copy of.

4.       If you can't find the document in the folder list, you can search for it.

5.       Click the arrow next to the Open button, and then click Open as Copy.

Note: - When you open a document as a copy, a new copy of the document is created in the folder that contains the original document.

3. Open an earlier version of a document

1.       On the File menu, click Versions.

2.       Click the version of the document you want to open.

3.       Click Open.

This version contains all the previously saved versions.

4. Open a document as read-only

1.       Click Open

2.       If you want to open a document that was saved in a different folder, locate and open the folder.

3.       Click the document you want to open as read-only.

5.       If you can't find the document in the folder list, you can search for it.

6.       Click the arrow next to the Open button, and then click Open Read-Only.

5. Open a document created in another program

1.       Click Open.

2.       Click the file format you want in the Files of type box. You can also type the extension in the File name  box

3.       If you want to open a document that was saved in a different folder, locate and open the folder.

4.       Click the document you want to open in Word. If you can't find the document in the folder list, you can search for it.

5.       Click Open.

6. Open a document on a network by using a UNC address

1.     Click Open on the Standard toolbar.

2.     In the File name box, type the UNC address for the network share that has the document you want, and  then press ENTER. For example, type \\Computer1\Files to open a document on a server named Computer1 and a share named Files.

3.     In the folder list, double-click folders until you open the folder that contains the document you want to open.

4.     Double-click the document you want to open.

Tip: -  To open a document on a network share that you have recently opened by using a UNC address, click the UNC connection in the File name box.

7. Open a document to view in your browser

To view a document in your browser, the documents must be saved in a Web page format such as .htm, .html, .htx, or .asp

1.       Click Open

2.       If you want to open a document that was saved in a different folder, locate and open the folder.

3.       Click the document you want to view in your browser.

4.       If you can't find the document in the folder list, you can search for it.

5.       Click the arrow next to the Open button, and then click Open in Browser.

8. Open a document at an FTP site

Before you can open a document at an FTP site, you must add the FTP site to the list of Internet sites.

1.     Click Open on the Standard toolbar.

2.     In the Look in box, click FTP Locations.

3.     In the list of FTP sites, double-click the site you want, and then double-click the location at the site that contains the document you want to open.

4.     Double-click the document you want to open.

Tip: - To quickly open an FTP site or a document at an FTP site, type the FTP address in the File name box, and then press ENTER. For example, type ftp://ftp.samples.microsoft.com/ to open the Microsoft FTP site. If the FTP Logon dialog box appears (if this is the first time you've opened this FTP site during this session of Microsoft Word), you can click Anonymous to log on to an FTP site that allows anonymous log on. If you want to log on to an FTP site that you have user privileges for, click User, and then type your password.

Use Word to open a Web page on a Web server

1.     Click Open on the Standard toolbar.

2.     On the Places Bar, click Web Folders, and then double-click the folder on the Web that contains the Web  page you want to open.

3.     In the folder list, locate and open the folder that contains the Web page.

4.     Double-click the Web page you want to open.