4.10.5 Creating an AutoText Entry

You can create your own AutoText entries. This is useful if you often use the same large or complex item and don't want to have to reinsert or retype it, or if you want to store text that contains a particular style or format. For example, if you send customers a monthly report that always includes the same lengthy disclaimer, you can create an AutoText entry for the disclaimer.

When you create an AutoText entry, it's automatically linked to the paragraph style of the text or graphic you used to create the entry. This style is what Word uses to determine which submenu the new AutoText entry appears in on the AutoText submenu (Insert menu). For example, if your report's disclaimer has the Normal style, Word links the AutoText entry to the Normal style. When you later want to insert the entry, you'll find the entry on the Normal submenu (Insert menu, AutoText submenu). So let’s enter our own AutoText now: -

1. Click on insert menu and select AutoText option.
2. Click on AutoText, a window pops up.
3. Type your text in the Enter AutoText Entries Here: box.
4. Once you are through with the typing click on Add button.
5. Repeat step 3-4 to enter more AutoText entries otherwise click OK button to close the window.

4.10.6 Using AutoText to Insert Text

Type a few characters of the text you have just entered as AutoText. Word will display the whole word or phrase in a caption. Press Enter the insert the specific text in your document. In case the text displayed by Word is not the one you want then go on with some more characters and word will show you the next option.

 4.10.7 Finding and replacing Special Character

4.11 Document Enhancement

4.11.1 Adding borders and shading

You can use shading to fill in the background of a table, a paragraph, or selected text.

4.11.1.1 Adding a Border

Add a border to a page in a document

1. On the Format menu, click Borders and Shading, and then click the Page Border tab.
2.  Select the options you want. For Help on an option, click the question mark and then click the option.
3. To specify that the border appearance on a particular side of a page, such as only at the top, click Custom under Setting. Under Preview, click where you want the border to appear.
4. To specify that the border appearance on a particular side of a page, such as only at the top, click Custom under Setting. Under Preview, click where you want the border to appear.
5. To specify the exact position of the border on the page, click Options, and then select the      options you want. For Help on an option, click the question mark and then click the option.

Add a border to text

To add a border to a paragraph, click anywhere in the paragraph. To add a border only to specific text, select the text.  On the Format menu, click Borders and Shading, and then click the Borders tab. Select the options you want, and make sure the correct option — Paragraph or Text — is selected under Apply to.

For Help on an option, click the question mark  and then click the option.

To specify that only particular sides get borders, click Custom under Setting. Under Preview, click the diagram's sides, or use the buttons to apply and remove borders.

To specify the exact position of the border relative to the text, click Paragraph under Apply to, click Options, and then select the options you want.