4.6.7 Keyboard Shortcuts

Quick reference to some common shortcut keys:

Note: -   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.

4.7 Editing Text

4.7.1 Insert And Delete

Insert Text In A Sentence

When you want to insert text in the middle of text that you’ve already typed, Word assumes that you want the existing text to move out of the way to make room for the new text. Word calls this default behavior insert mode. To insert text, then, you simply move the insertion point to the place where you want the text to go and start typing. Any text to the right of the insertion point shifts over as you type. Note that when you insert text, you usually need to add a space either at the end of the insertion or at the beginning of the insertion.

Delete Extra Spacing between Paragraphs

When you want to delete extra spacing between paragraphs, click at the very end of the first paragraph, just past the period, and press the Delete key one or more times until the second paragraph moves up to join the first. You may need to add a space where the two paragraphs came together.

Select and Delete A Word

You can select Text by Mouse or Keyboard as in module 4.5 and then press Delete key.

Select Text And Replace It

You can select Text by Mouse or Keyboard as in module 4.5 and then start typing; this deletes the selected text and replaces it with the text you type.

4.7.2 Reversing The Recent Changes

To undo the recent action, click the Undo button on the Standard toolbar or press ctrl+. To continue undoing previous actions one by one, keep clicking the Undo button or pressing Ctrl+Z.

If you know that you want to undo something you did a few minutes ago and don’t want to click the Undo button several times, click the Down arrow to the right of the Undo button. This displays a list of all your actions, with the most recent action at the top. Scroll down the list and click the action that you want to undo. Word undoes all of your actions back to and including the one you click.

4.7.3 Moving And Copying Text Using Drag And Drop Technique

1. Turn on drag-and-drop editing.

To turn on drag-and-drop editing

·         On the Tools menu, click Options, and then click the Edit tab.

·         Select or clear the drag-and-drop text editing check box.

            2. Select the item you want to move or copy.

            3. Do one of the following:

·         To move the item, drag the selection to the location you want.

·         To copy the item, hold down CTRL as you drag the selection.

Note: - You can also move or copy items by holding down the right mouse button and dragging the selection. When you release the mouse button, a shortcut menu shows the     available options for moving and copying.