Creating Documents

Types of Word documents

There are several types of Word documents you can start from:

• Blank document Start with a blank document when you want to create a traditional printed document.
• Web page  Use a Web document when you want to display the document's contents on an intranet or the Internet in a Web browser. Web pages are saved in HTML format.
• E-mail messages If you use Outlook 2000 or Outlook Express, use an e-mail message when you want to compose and send a message or a document to others directly from Word. An e-mail message includes an e-mail envelope toolbar so that you can fill in the recipient names and subject of the message, set message properties, and then send the message.
• Templates Use a template when you want to reuse boilerplate text, custom toolbars, macros, shortcut keys and styles .

When you save a Word document, its document type determines the file format it is saved in by default.

Working with document windows

When you create or open a document in Word, the document opens in a separate window. You can quickly switch from one document to another by clicking the document's button on the taskbar or by pressing ALT+TAB. You can also view several open Word documents at the same time by using the Arrange All command (Window menu).

Create a new blank document

1.        On the File menu, click New.

2.        Click the General tab, and then double-click the Blank Document icon.

Tip   To create a new document based on the default quickly, click New Blank Document
on the Standard Toolbar

Saving documents in Word format

There are several ways to save documents in Microsoft Word. You can save the active document you are working on, whether it is new or existed previously. You can save all open documents at the same time. And you can save a copy of the active document with a different name or in a different location. If you have text or formatting you want to reuse in other documents you create, you can save a document as a Word template. If you share documents with people who use Word 97, and you want to be sure the documents look the same when they're opened in Word 97, you can turn off features that aren't supported in Word 97.

Saving documents in other file formats

When you need to share documents with people who use other word processors or who use versions of Word that have a different file formats (such as Word 6.0/95 or Word for the Macintosh), you can save documents in other file formats. For example, you can open a document created in WordPerfect, make changes to it in Word, and then save it in either Word or WordPerfect format.

Saving documents for Internet, intranet, or Web use

If you use Word to create Web pages to display in a Web browser, you can save documents in Web page format and publish them to a Web server. You can also save documents to an FTP site on the Internet (you must have an Internet account through an Internet service provider and permission to save documents on the FTP server) .