4.2 Opening Documents and Moving Around

4.2.1 Opening a document

1. Click on Open button on standard toolbar or choose File, Open to display the Open Dialog box. Or you can use the keyboard shortcut i.e. Ctr + O to open the file.

2. Choose the file you want to open. By default word files are stored in My Document folder but in case you have want to open the saved somewhere else.

3. Select the file and Click on Open button.

Try to explore the Open Document Dialog box.

4.2.2. Save a file with a new name

1. Open the file you want to save with a different name.

2. Click on the Save As option from File menu.

3. Save File As Dialog box pops up.

4. Type the new name and select the folder where you want to save the document.

5. Click on Save button to save the file.

4.2.3 Display/Hiding of paragraph marks and inter word space

Click on show/hide button on the Standard Toolbar. This will display the inter word spaces as soft dots and Enter or Paragraph marks as a paragraph marks.

1. On the Tools menu, click Options, and then click the View tab.

2. Under Formatting marks, select the check boxes next to the characters you want to display.

Tip:  To display all formatting marks, select the ‘All’ check box instead of selecting each individual check box. You can also turn the All option on or off by clicking Show/Hide.

4.2.4 Moving around in a document

4.2.4.1 Scrolling through a document

Some documents are too big to be displayed in their entirety on screen. You reveal unseen portions of your document by scrolling to bring parts of the document into view while temporarily hiding other parts. There are so many ways and tools, which help you, scroll through a document.  The following figure explains all of them:-